System Settings

Systems Settings define options that affect the behaviour of the entire system. Administrators have access to a range of settings to make changes to the overall system configuration.

This section will cover:

General Settings

These settings are used to manage and configure general system settings that govern various aspects of the system.

Changing All Users’ Default Cabinet Display

When you log-on to Digital Cabinet, by default the Cabinet Selector displays all the Files in the system; i.e. the option by default in the Cabinet Selector is set to “All”. Usually, you would then have to click the dropdown menu to filter the visible Files by a particular Cabinet.

However, in the General Settings, it is possible for Administrators to change the default Cabinet that is shown when any user logs-in or refreshes Digital Cabinet.

In order to change the default cabinet displayed on log-in:

  • Click the Administration button in the Main Menu, and the Administration Menu window will open.
  • Click the System Settings option from the Administration Menu, and the Settings Menu will open.
  • Click the General Settings option, and the General Settings window will open.
  • From here, simply type in the name of the Cabinet you would like to set as the default in the text field provided.
  • When you are done, click the green Save button in the bottom right corner of the window to save your changes.
  • Click the Back button to return to the Settings Menu window, or click the X button in the top right corner to close the window and return to your Digital Cabinet File Manager.
  • For the changes to take effect you will have to refresh Digital Cabinet. To do so, click the Digital Cabinet Logo in the top left corner of the Home window, and Digital Cabinet will reload.

Changing Your Own Default Cabinet Display

As an Administrator, it is also possible to set your own default Cabinet independently of general settings that apply to all users.

This is done in the User Settings, not in the System/General Settings.

To do so:

  • Click the User Display in the top right corner of Digital Cabinet, which will reveal a context menu.
  • Click the User Settings option and the User Settings Menu will open.
  • Click the General Settings option, and the General Settings window will open.
  • From here, simply type in the name of the Cabinet you would like to set as the default in the text field provided.
  • When you are done, click the green Save button in the bottom right corner of the window to save your changes.
  • Click the Back button to return to the Settings Menu window, or click the X button in the top right corner to close the window and return to your Digital Cabinet File Manager.
  • For the changes to take effect you will have to refresh Digital Cabinet. To do so, click the Digital Cabinet Logo in the top left corner of the Home window, and Digital Cabinet will reload.

Email Settings

Before Users can start sending emails directly out of the system, an Administrator must configure the system’s Email Server Settings.

Setting-up Email Server Settings

In order to configure Digital Cabinet to send emails directly from the system, you will need to fill in your email server settings.

Getting Your Email Details

If you do not have these details, you should be able to get them from your IT Manager, or whoever set-up or manages your email servers.

To setup your Email Server Settings:

  • Click the Administration button in the Main Menu, and the Administration Menu window will open.
  • Click the System Settings option from the Administration Menu, and the Settings Menu will open.
  • Click the Email Settings option, and the Email Settings window will open.
  • Fill in the Email Server Details in the text fields provided.
  • When you are done, click the green Save button in the bottom right corner of the window to save your changes.
  • Click the Back button to return to the Settings Menu window, or click the X button in the top right corner to close the window and return to your Digital Cabinet File Manager.

Now you have successfully configured Digital Cabinet and can send emails directly from the system.

Workflow Addresses

You can find more information about Workflow Addresses in the Email section.

Scan Settings

It is also possible for an Administrator to configure the system’s default Scan Settings, which include selecting default scan brightness, contrast, resolution, and more.

Accessing the Scan Settings

In order to access your system’s scan settings:

  • Click the Administration button in the Main Menu, and the Administration Menu window will open.
  • Click the System Settings option from the Administration Menu, and the Settings Menu will open.
  • Click the Scan Settings option, and the Scan Settings window will open.
  • From here, you can set or adjust:
    • Default Scanner
    • Use Default Scan Settings
    • Resolution
    • Color Mode
    • Brightness Adjust
    • Contrast Adjust
    • Duplex Mode
    • Automatic Document Feeder
Advanced Feature: Bulk Scanning

While scanning some documents, eg. barcode scanning, selecting Bulk Scanning allows you to sacn multiple documents at once, while separating each page into their own individual documents, instead of combining them into one document.

  • When you are done, click the green Save button in the bottom right corner of the window to save your changes.
  • Click the Back button to return to the Settings Menu window, or click the X button in the top right corner to close the window and return to your Digital Cabinet File Manager.
Updated on 22/05/2019

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